MYL Sports FAQ
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- How do we remove a registration?
The easiest way to remove a registration is to go to the persons registration record in the Registration Edit tool and then delete that record ... - How do I add more administrators?
1. Navigate to Members->Players/Parents->Parent Edit. 2. Enter whatever data you require in order to identify the admin. OR Find an already entered parent who you want to give ... - How do I create a menu set?
From Your admin menu, follow Organization->Admin Permissions->Menu Sets. If you are creating a new menu set select “Blank Menu “ from the “Menu Source” Dropdown. If ... - How can I access the web editor?
To access the web editor, navigate to Communication->Web Site-> Web Editor. The editor will appear in a separate window. Please note that in order to ... - How do I copy my evaluation structure from a previous season to the current season?
When an evaluation structure (evaluation groups, evaluation codes) is configured, it doesn't carry over between seasons. However, you can copy evaluations from previous seasons. In order ... - How do I change the registration start and end date for a season?
This must be set in the season editor. Navigate to Setup->Organization->League. In the "League" tab, next to the dropdown menu labeled "Active Season", there is ... - How do I change a password for a parent or administrator?
When logged in to the admin site, navigate to Members->Players/Parents-> Parent Edit. On this page lookup the last name (or ID #) of the person ... - How do I add/edit/remove input fields in registration?
Fields such as the ones pictured below (e.g. shirt size, primary position, doctor, doctor's phone number, etc.) are known as custom fields. You can edit custom fields ... - How do I change the color of the links on the Public Site?
In the upper left corner, click on the menu ,then select Design. Next you want to select your theme's options (see below). You can change ... - How do I update my league contact information?
Navigate to Setup->Organization->League. Go to the tab labeled "Contact". From here your league information can be edited. ... - How do I make the parent's city, state, and zip code auto-fill to my league's city, state, and zip code during registration?
Navigate to Setup->Registration->Registration Setup and click the "Parent" tab. Here you will find three separate fields to automatically fill city, automatically fill state, and automatically ... - How can I turn off registration?
To toggle registration access off and on, You can navigate to Setup->Registration->Registration Setup. On the General options you can change the "Blackout Registration" option to ... - How do I delete a season?
Seasons cannot be deleted by users or administrators. The inability to do so is primarily a precaution set in place to prevent the accidental loss ... - How do I post a file to my league's public site?
First, upload the file to your site. This can be done from the admin panel. Navigate to Communication->Web Site->File Upload. Click "Choose File", select a ... - How do I cancel a player's registration?
A player's registration can be deleted from their Registration Edit profile. You can access a player's registration edit by either bringing up the registration edit ... - How do I setup officials evaluations?
To setup officials evaluations navigate to Setup->Officials->Officials Evaluations. From here you can select or add an evaluation group in the left box. You can add or ... - How do I create a fee group?
Fee groups are easy to create. Navigate to Setup>Registration>Fee Structure and simply click on the button labeled 'Add Fee Group' at the top of the ... - How do I add fee codes to a fee group?
To create a fee code, begin by navigating to setup>registration>fee structure and opening the fee group you want to add a code to, either by ... - How do I edit/delete fee groups?
Each fee group entry has 3 options on the right hand side of each row, edit/copy/delete. Edit and Delete are straightforward, clicking edit will allow ... - How do I copy a fee group?
Navigate to Setup>Registration>Fee Structure. The copy option (located in the same place as the edit/delete buttons) is a useful tool that can be used to copy ... - How do I change the season type in the Fee Code Manager?
The fee code manager's season type is changed by navigating to Setup>Registration>Fee Structure and simply selecting a different season in the dropdown located at the ... - How do official substitutions work?
Official substitutions will list the games that are currently schedule for the day. If another official has entered themselves as unavailable in the availability form, ... - How do I use the new registration setup wizard?
The new registration setup wizard is a step-by-step walkthrough of setting up your registration. There are 7 steps (6 for adult leagues) to help you ... - How do I create a custom registration report?
You can generate a custom report of registrations using the report generate tool (Members->Player/Parent Reports->Report Generate). On the report generate page, there are several options ... - How do I calculate standings by subdivision?
In order to see standings based on sub-divisions, you have to go to communication->web site->module setup. Once on that page, you will click the standings ... - How do I get refunds to be displayed?
Go to Members->Players/Parent->Parent Edit and search for the parent record by name or id in the lookup box. In the payments/fee section, click the payment ... - How do I change the qualifying age-range for a league/division?
Go to setup->organization->league. Under the admin tab, edit the start and end fields to reflect either the age or grade cutoffs that you want for ... - How do I use the rainout tool?
Under scheduling/games->utilities->rainout tool, you can pick a game that you want rescheduled due to a rainout. Once you pick a date, it will show you ... - How do you setup payment plans?
You go to setup->registration->payment groups. There you can add a payment group or choose to edit an existing one. When editing or creating a payment group, ... - How do you add events to the calendar module?
You can add events to the calendar module by going to communication->web site->calendar event administration -OR- Scheduling/game->utilities->event managment, and adding events. ... - How do I edit payment plan options?
To do this, you must go to setup->registration->payment groups. From there, you must click edit next to the payment group that you wish to modify. ... - How do I add an advertisement to the website?
First, navigate to setup->sponsors/advertising->advertisements, there you will have the option of adding a sponsor. Click that to be taken to a form to fill out with ... - How do I remove divisions from the division module?
In order to remove divisions from the division module, navigate to communication->web-site->module setup, then under the division tab you can select the divisions that you ... - How do I create a fee code that only gets applied when a custom field is selected?
When creating or editing fee codes, you have the option of associating it with a custom field to be applied when the custom field is ... - How do I delete/edit games from the schedule?
If you navigate to scheduling/games->scheduling/game reports->game reports, you will get to the game reports generation screen. Select the date-range of the games that you want ... - How do I create/edit resources and sites?
To add sites and resources, navigate to scheduling/games->utilities->scheduling wizard. Under the site tab, you can manually enter in the information for a site, or you ... - How do I generate games?
Go to Scheduling/Games => Utilities => Auto Scheduler and select generate games. You will get a screen like the one shown below. Choose a division (you must ... - How do I schedule games after I generate them?
*In order to schedule games, you would have already had to create sites and resources as well as timeslots. 1. Navigate to scheduling/games->utilities->auto. schedule and select ... - How do I assign a timeslot group to a resource?
1. First navigate to scheduling/games->utilities->auto scheduler and click create timeslots. You can either create timeslots manually or import timeslots from a file. 2. Once that is ... - How do I create timeslot groups?
Navigate to Setup=>Scheduling=>Timeslot Groups. There are two timeslot groups already present by default: 2 hour / 30 minutes and 2.5 hour / 30 minutes. These represent the ... - How do I setup practices?
Navigate to setup->scheduling->practice types to get to the add practice type screen. Practice types are labels like, Baseball Practice, Softball Practice, and Tournament Practice etc. Click the ... - How do I create a link to a custom event sign-up page?
From the admin panel, navigate to schedule/games->utilities->event management. There will be a list of events. Click “edit” next to an event, and it will bring ... - How do I create a page that only certain players have access to when registering?
Navigate to setup->registration->registration setup wizard, go to the custom page setup tab and select new step. Choose a name and select the desired settings for ... - How do I set what payment types to accept during registration?
In order to change the payment types that are allowed during registration, you must go to setup->registration->payment groups and choose the payment group that you ... - How do I merge duplicate parent records?
First you have to run the duplicate checker, which you will find in members->players/parents->player/parents reports->duplicate report, then click where it says generate complete duplicate report ... - How do I apply a payment to a registration?
You can apply a payment to a registration from the registration edit window. You get there by navigating to registration>registration list. This will show you ... - How do I add/edit teams in a division?
*Please note that you have to create divisions before attempting to place teams in them. 1. Navigate to setup>teams>team edit. 2. Click add team next to the ... - How do I schedule a game for a timeslot?
If you go to scheduling/games>utilities>schedule(games/practice), you should see your resource and the timeslots you have added to it. If you click on one of the timeslots, ... - How do I find players not yet assigned to teams?
If you go to registration>registration list, you will see a list of all those registered for the league as well as the team they are ... - How do I find volunteer coaches who have not yet been assigned to teams?
Navigate to members>coaches>coach pref report, and you will see a list of all those who volunteered to be coaches, but have not yet been assigned ... - How do I generate reports on volunteers?
You start by navigating to members>volunteers>concession workers to get to the concession workers page. Position sign-up report list the registration info of people who have signed ... - How do I create/edit fee codes?
Navigate to setup>registration>fee structure and select the fee group that you would like to add/edit fee codes to. Click the edit image next to the fee ... - How do I edit sport filters?
Navigate to setup>organization>league and go to the admin tab. There you will see a field labeled "Enable Sport Filter", as shown below: If you want to ... - How do I enter game scores?
Navigate to scheduling/games>utilities>enter game scores. Select the division that you want to enter scores for and it allows you to filter by team. Game history ... - How do I use the auto. draft tool?
Navigate to setup>teams>auto. draft tool. Select the league you want to draft players in. Select the season you wish to do this for. Select the division/level. You can choose ... - How do I use the event manager?
Navigate to modules>clinics & event>event manager. If you have created any events, they will be listed here. Clicking "add new event" will take you to ... - How do I use the scheduling wizard?
Navigate to scheduling/games>utilities>scheduling wizard. If you have already created sites, they will be listed under create sites. You can edit the information of each site by ... - How do I view all the users that have admin access?
Navigate to organization->admin permissions->access level report. The report displays the parent id, name, contact information, and access level for all the admins in your league. If you ... - How do I change my admin and my registration banners?
Navigate to setup->organization->league. On the interface tab, you can change the color, upload banners and background images. ... - How can coaches view and edit player information?
Coaches can view their team's roster by logging into the public website. Then once logged in, coaches can view the team that they want by ... - How can coaches enter game scores?
Coaches can enter game scores by logging into the public website. They can select their team from the drop down and selecting enter game scores. ... - How can coaches enter game stats for players?
Coaches can enter stats for players by logging into the public website, selecting their team from the team drop-down menu, and clicking entering game stats. Coaches ... - How do coaches schedule practices?
Coaches can get to the practice schedule page by first logging into the public website, selecting their team from the team drop-down, and then selecting ... - How do I migrate officials from a previous season?
If you would like to migrate officials over from a previous season, you can use the migrate tool located in setup->teams->migrate tool. Then on the ... - How do I migrate teams over from a previous season?
You can use the migration tool to bring teams over from a previous season to the current season that you are in. The teams that you ... - How do I change the division a player was placed in?
If a player was placed in the wrong division, you can change it by going to members->players/parents->division change. You can place them in a new ... - How do I change the fees that a player was charged?
You are able to edit fees that a player was charged from the registration edit window. Navigate to registration->registration list (chronological). Click on a player's name to ... - How do I use the practice report tool?
You can view a report on practices by navigating to scheduling/games->schedule/game reports->practice report. You can build the report according to level, date range, team, and resource. ... - How do blackouts work?
Blackouts allow you to set dates that games/volunteers cannot be scheduled on a resource. Navigate to setup->scheduling->blackout and you will see the screen shown below. If ... - How do I use the game roster manager?
The game roster manager is where you can setup the game roster for players/parents to veiw on the website. However, keep in mind that changes ... - How do I create volunteer positions?
Navigate to setup->volunteer->volunteer setup and you will see the screen shown below: If you already setup positions they will be listed here. Select new position to ... - How do I use the draft tool?
Navigate to setup->teams->draft tool, and select the level you would like to draft players in. After selecting a level, you will see the draft tool. Each team ... - How do I create a report on custom fields?
You can generate a report on custom fields by navigating to members->players/parents->player/parent report->custom fields. You will see the screen below: Select what the report is for and ... - How do I view a report on all players drafted into a division?
If you navigate to members->players/parents->player/parent reports->draft list, you will see the form shown below. All you have to do is select the level you want to ... - How do I enter player stats as an administrator?
Navigate to members->players/parents->statistics & evaluations->enter statistics. You will see the form below: First, you will only see choose a level, but the other options will appear ... - How do I assign menu sets?
You can assign a menu set to an admin using menu set 2.0. Navigate to organizations->admin permissions->menu permissions 2.0. There you will see a list ... - How do I create/edit sites/resources?
Navigate to setup->scheduling->site management to create new sites. Sites are where you place your resources. Sites that you have already created will be listed here. Click ... - How do I register players in tryout status?
Navigate to members->players/parents->tryouts and click the "Config Options" link. There is an option here called "Register in Tryout Mode". When it is set to "Yes", ... - How do I create/edit statistics to track for a sport?
You can setup statistics to track for a sport by navigating to setup->statistics & evaluations->define statistics. The first option that you have to select is a ... - How do I setup which statistics to track for a division?
Navigate to setup->statistics & evaluations->division statistics. Choose a division to select stats for. Set the sport group for the division. Select a stat group. The stats ... - How do I create and manage a photo gallery on the public website?
You can create a system page that parents can upload photos to the public website. On the pages tab of the web editor, click add ... - How do I update eligibility documents for players?
Navigate to Members->Players/Parents->Eligibility Documents. Here, you will see a form that provides you with option to build your report with. After you have chosen your options, ... - How do I create/edit officials?
In order to add referees, they must first have a parent or player record in the system. You can add members by navigating to members->players/parents->parent ... - How do I enable/disable coach/parent logins on the public site?
When parents/players/coaches create login information during registration, they can use it to log into the public website. You can disable this access by going to ... - How do I create a page for volunteers to signup for positions?
You are able to add a volunteer sign-up system page to your site that list the positions that you have created in calendar view. Go to ... - How do I setup player assessments?
Navigate to scheduling/game->utilities player assessments. If you have created any assessment schedules, they will be listed here. Click add assessment schedule to create a new date ... - How do I setup player evaluations?
Go to setup->statistics/evaluations->player evaluations. If you have previously created evaluation groups, they will be listed here. Add evaluation groups by clicking the add button and typing ... - How do i use the auto scheduler?
First navigate to scheduling/games->utilities->auto scheduler V3 (beta) Generate Games Choose a division (you must generate games one division at a time). Choose a generator mode: “Ignore subdivisions” does just ... - How do I use the new edit pages?
The update to the edit pages (registration, parent, player) didn’t change their functionally, only their looks. All the old tables are now placed into menu ... - How do I setup registration?
We will start by going over the basic steps, and then each step will be expanded in detail. Menu in bold followed by navigation directions (), are referring ... - How do I setup discount codes?
Under the payment step on the registration step wizard (setup->registration->registration setup wizard), you will see a box for entering discount code information. Discount codes get applied ... - How do i create a new league?
Answer: The league creator menu allows admins to add addition leagues to the admin site and adds child leagues under existing leagues. League Creator: Menu used ... - How do I send mass emails?
Answer: Sending emails to various members in your organization is handled through the Emailer. This menu allows users to choose a list of recipients based ... - How do I setup a playoff bracket?
To set up playoffs, go to Setup->Playoffs. To begin, select the Division for this bracket. This will populate the top bar with options. If your league ... - How do I add a page to my public web site?
To add a page to your public site, you must first open the Web Editor through Communication->Web Site->Web Editor. Once you have opened the web editor, ...
