SCVAA Policies

Refund Policy

The SCVAA will partially refund a registration fee up to the date of the Coaches' Meeting, or The VAA Clinic for Football or a specified alternative date where no Coaches' Meeting is held, for the sport season in question. In order for the refund request to be accepted, it must be postmarked on or before that date. However, a service fee of 25% or $20, whichever is less, will be assessed on all refund requests to help cover capital and operational expenses (uniforms, equipment, field rental, officials, etc.) which have been incurred by the time of the Coaches' Meeting/Football Clinic. Absolutely no refunds will be authorized that are postmarked after the date of the Coaches' Meeting/Football Clinic. 

The SCVAA is a non-profit volunteer run organization with the mission to provide non-competitive recreational athletic experiences for children while maintaining fees that are affordable to everyone. The refund policy is also intended to dissuade player withdrawals as the resulting hardship to the volunteer program coordinators, coaches, and remaining players can be significant. As the SCVAA is a qualified 501-C3 non-profit organization, we encourage parents to discuss the tax deductibility of any forfeited registration fees with their tax advisor.

SCVAA Refund Form Please complete the above form and mail to:

P.O. Box 44
Stillwater, MN 55082


 Player and Coach Participation Policy

Each sport's commission approves the coaches and assistant coaches. Problems relating to unacceptable behavior of participants will be processed through the sport's commission. The SCVAA reserves the right to limit the number of players per team, and assign players and coaches to each team. The SCVAA and I.S.D. #834 are not responsible for accidents or injuries.

SCVAA Waiver

Parent/Legal Guardian Agreement

I, the parent/guardian of the registered player, a minor, agree that the player and I will abide by the rules of the St. Croix Valley Athletic Association (SCVAA), its affiliated organizations and sponsors.

The SCVAA reserves the right to assign all players, approve all coaches, and limit the number of registrations/participants per team.

Recognizing the possibility of physical injury associated with this sport and in consideration for the SCVAA accepting the player for its sports programs and activities, I hereby release, discharge and/or otherwise indemnify the SCVAA and its affiliated organizations and sponsors, their employees and associated personnel, including the owners of fields and facilities utilized for the programs, against any claim by or on behalf of the registrant as a result of the registrant’s participation in the program and/or being transported to or from the same, which transportation I hereby authorize. I also understand that my child/children remain my responsibility while participating in, being transported to or from and anytime they are in the company of other players, parents, coaches and officials associated with SCVAA events. I hereby understand that the SCVAA is responsible only for the formation and scheduling of the activities and that the safety and well being of my child remains my responsibility. In consideration of being allowed to participate in any way in the St. Croix Valley Athletic Associations athletics/sports programs whether involving team or individual sports and related events and activities, the undersigned acknowledges, appreciates, and agrees that: 1. The risk of injury and/or illness from the activities involved in the program is significant, including the potential for permanent paralysis and death, and while particular rules, equipment, and personal discipline may reduce the risk, the risk of serious injury does exist; 2. The risk to have direct or indirect contact with individuals who have been exposed to and/or diagnosed with one or more communicable diseases, including but not limited to COVID-19 or other medical conditions, diseases, or maladies, and/or any mutation or variation thereof does exist and it is impossible to eliminate the risk that I/they could become infected through contact with or close proximity to an individual with a communicable disease. 3 . I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others, and assume full responsibility for my participation; and, 4 . I willingly agree to comply with the stated and customary terms and conditions for participation. If, however, I observe any unusual, significant hazard during my presence or participation, I will remove myself from participation and bring such hazard to the attention of the nearest official immediately; and, 5. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS THE ST. CROIX VALLEY ATHLETIC ASSOCIATION, its officers, officials, agents and/or employees, other participants, sponsoring agencies, directors, sponsors, advertisers, and, if applicable, owners and lessors of the premises used to conduct the event (collectively, the "Releasees"), WITH RESPECT TO ANY AND ALL INJURY, ILLNESS, DISABILITY, DEATH, OR LOSS OR DAMAGE TO PERSON OR PROPERTY, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE. I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT. PARENT’S/GUARDIAN’S SIGNATURE SHOULD BE ON THE SAME LINE AS PLAYER'S NAME WHERE IT APPEARS ON THIS ROSTER. By signing this roster, parent or legal guardian agrees to the above statements. Parent or legal guardian of each youth player must sign below. FOR PARENT/GUARDIAN OF PARTICIPANT OF MINORITY AGE: This is to certify that I, as parent/legal guardian with legal responsibility for this participant, do consent and agree to his/her release as provided above of all the Releasees, and, for myself, my heirs, assigns and next of kin, I release and agree to indemnify the Releasees from any and all liabilities incident to my minor child's involvement or participation in these programs as provided above, EVEN IF ARISING FROM THEIR NEGLIGENCE.

Parent or Legal Guardian (please print)


SCVAA Code of Conduct

A. Standards of Behavior
Participants, coaches, trainers, staff, officials, and spectators are expected to behave in a manner that positively reflects the values espoused by all sports played within the SCVAA. Unsportsmanlike conduct during games, matches, or practices will not be tolerated. This includes, but is not restricted to, the following:

Verbally or physically abusing players, coaches, or officials.


Addressing an official in a disrespectful manner.


Influencing the decision or arguing the judgment call of an official (clarification of rules is permitted).


Physical aggression.


Using profanity or making insulting/vulgar gestures.


Tantrum-like acts (e.g. throwing chairs or other equipment, damaging or destroying property)

B. Complaints

Complaints regarding coaches, spectators, participants, or officials should be sent in writing to the SCVAA, Attn: Cognizant Sports Commissioner, PO Box 44, Stillwater, MN 55082. The complainant may elect to contact the commissioner at his or her telephone number listed on the SCVAA web-site

Complaints will be reviewed by the commission of the sport in question, and appropriate monitoring and/or disciplinary action taken.


C. Disciplinary Action
Individual sports commissions shall review, conduct hearings, and take any disciplinary action deemed necessary to ensure the integrity of their respective programs.
Where possible, the Executive Board should be notified in writing of any disciplinary action contemplated by an individual sports commission before action is taken. In those situations where action must be taken quickly, the Executive Board shall be notified within 3 days of the action taken.  In all cases and as time permits, a member of the Executive Board should participate in the disciplinary action as a third party witness.
Players and coaches may be suspended for actions detrimental to participants and/or the program. In addition, players may be suspended for parental actions considered detrimental to participants and/or the program.
Any participant, coach, or spectator may be ejected from a tournament or other competition by an official or from a practice by the SCVAA site supervisor or coach for any of the acts described in Paragraph A. The ejected person must leave the facility or playing field immediately. Refusal to leave shall result in forfeiture of the game or match and/or suspension of the participant from practice.
The first ejection will include an automatic suspension from the team’s next practice. Depending upon the severity of the behavior, the appropriate SCVAA Commission may impose further sanctions. A second ejection will automatically result in suspension for the remainder of the season.
D. Appeals
All parties involved have the right to appeal the decision of the individual commission. Any individual ejected for the season may appeal the decision. The appeal must be in writing and submitted within 30 days of the decision via certified mail to the SCVAA President, PO Box 44, Stillwater, MN 55082. 
Upon receipt of the appeal, the President will schedule a timely hearing involving a simple majority of the Board of Directors. The hearing will include all parties involved at the initial hearing (participants, coaches, spectators and/or officials) as well as the league coordinator. The decision of the Board is final.
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