Oak Hill Youth Sports Association

Fall 2020 Procedural Changes

August 26, 2020

The Fall season at OHYSA will look much different than a typical season of play. Division numbers have been limited to a fraction of what most divisions accomodate. Rosters are capped at 10. The number of on-field coaches will be limited as well.

There will be, by necessity, changes in our umpiring. As of this writing the following have been determined and more will likely be discussed as well. 

  • We will only use umpires 18 and older — with a few exceptions made by UICs for teens with multiple years of demonstrable experience. We are discussing rate changes accordingly.
  • We will not be providing umpire equipment. 
  • Many 2-man crews will be transitioned to 1-man, calling from behind the mound.
  • All umpires (or their parents if minors), by scheduling themselves in the system, are agreeing to the additional COVID-19 related waiver.
  • Coaches and umpires must maintain social distancing for call discussions/plate meetings.
  • All umpires will wear face coverings/masks.
  • All umpires will be screened for symptoms prior to their games, including temperatures taken.
  • OHYSA has instituted safety protocols for our players and facility. Some divisions will still interlock. While we cannot guarantee what protocols those organizations have put into practice, while at our complex they should adhere to our safety procedures.

Updating Contact Info

  • Click Member menu in the menu bar at the top of this page
  • Select Profile from the drop-down menu
  • Choose YOUR name from the options available
  • Make any necessary updates and click the Save button

Entering Availability

  • Click Member menu in the menu bar at the top of this page
  • Select Referee from the drop-down menu
  • Choose YOUR name from the options available 
  • Click on Availability Preference

A new screen opens that defaults to the current season. Click on the link to add your availability.

You can enter your availability, or lack of availability, for the entire season on this page. 

When we schedule, the system shows us all umpires who have listed themselves as AVAILABLE during a game slot.  Because of this it very important that you are specific as possible when entering your availability.

By using the various combinations of fields you can be as specific or as general as necessary. For example, I know that for the entire season I have a 6:30 night class on Mondays, so I mark myself as unavailable on Mondays during that time.  But otherwise I am available all season any time, so I enter that as well.

Each time I want to specify availability or unavailability I click on the link to display the Availability Form, enter my parameters and click the Save button. At the end, my availability appears at the bottom of the screen.

Confirming/Declining Assignments

Games are assigned by Tuesdays for the following Monday – Sunday. Emails will be sent with game assignments.

  • Click Member menu in the menu bar at the top of this page
  • Select Referee from the drop-down menu
  • Choose YOUR name from the options available 
  • Click on Availability Form

For each game assigned, check the box indicating that you are Unavailable (decline) or Available (accept). Use the Previous Week (go back) or Next Week (advance) links in blue to navigate as assignments may be split between weeks.

We expect that you show up for games that you are assigned unless you decline them with sufficient advance notice for us to assign a replacement. Repeated no-shows will result in no more assignments.

Like us on Facebook.  Follow us on Twitter. Email us at uic@ohysaboard.org

MAILING ADDRESS: PO Box 91416 | Austin 78709  PHYSICAL LOCATION: 6301 Joe Tanner Lane | Austin 78749

COVID-19 ALERT

If you have experienced any of the following within 2 to 14 days of your assigned game, you CANNOT call the game. Email COVID@ohysaboard.org with your name and game division/time as soon as you are able to let us know.

  • Fever 100.4F or higher
  • Sore throat
  • Cough
  • Shortness of breath
  • Difficulty breathing
  • Chills
  • Muscle pain
  • New loss of taste or smell

OHYSA Umpire Basics

UMPIRE ID (UID)

Your UID changes EVERY season. For youth umpires playing in the current season, this ID is not the same as either the Player/Parent ID or the Registration ID.

BACKGROUND CHECKS

If you are 18 or older, or will be turning 18 during the season SUBMIT A BACKGROUND CHECK.  

WAIVER

Complete a Release & Waiver of Liability. 

  • Current youth OHYSA players can skip this.
  • Minors not currently registered at OHYSA must have their parent/guardian complete waiver.
  • Adult umpires must complete waiver.

IRS

Complete and return a W9.  

You can email your completed and signed form to uic@ohysaboard.org (this is NOT an encrypted email address), or mail it to PO Box 91416 Austin 78709.

Pay Rate

  • 6U softball & baseball - $25
  • 8U softball & baseball - $30
  • 10U baseball - $35
  • 10U, 12U & 14U softball and 12U baseball - $40
  • 14U baseball - $45

Quick Links

Contacts

Mark Salas 512.775.6825

Traci Anderson 512.423.8708

Keegan Anderson 512.808.9903

UIC@OHYSAboard.org

Contact Info for Board Members & Commissioners